College & Career Fair
2022 Showcase of HBCU Virtual College & Career Fair
Volunteer Team information
Zoom Meeting Structure & Room Breakdown
The Virtual College Fair will be conducted and presented as a virtual meeting that uses multiple breakout rooms.
2022 Volunteer Breakdowns
| Room | Volunteer Positions |
|---|---|
|
General Assembly for introductions, holding pen |
4 volunteers
|
|
College Fair Morning Session Afternoon Session |
6 volunteers
|
| Room | Volunteer Positions |
|---|---|
|
General Assembly for introductions, holding pen |
3 volunteers
|
|
Pre-College Conference Classes 2 breakout rooms
|
2 volunteers
|
|
Career Fair 2 breakout rooms
|
2 volunteers
|
|
College Fair Saturday Nov, 13 Sunday Nov, 14 |
1 Triage 7 volunteers total
|
| Zoom Meeting Two - College Fair | Volunteer Positions |
|---|---|
|
Senior Seminar Two seniors will meet per time slot.
|
1 volunteer for the Senior Seminar
|
| Zoom Meeting Two - College Fair | Volunteer Positions |
|---|---|
|
College Fair Saturday Nov, 13 – up to 2 breakout rooms per school Sunday Nov, 14 – up to 2 breakout rooms per school |
1 Triage 10 volunteers total
|
|
Kentucky State Showcase University sponsor – 3 breakout rooms |
3 volunteers
|
Morning Session Schools
= = = = = =
- Fort Valley State University
- Kentucky State University
- Norfolk State University
- St. Augustine’s University
Afternoon Session Schools
= = = = = = = =
- Alabama A&M University
- Florida A&M University
- Tennessee State University
- University of the District of Columbia
- Wilberforce University
RESOURCES
Here you can find access to general College Fair information and Education First information
Run of Show Document
This document will provide a detailed program for how the day will run during the virtual college fair.
https://docs.google.com/document/d/1in4p_fqDl9PLBLbXMCH5uKW2SuyqViwFDD6az0ZByDs/edit?usp=sharing
Presentation for announcements
This slide deck can be used to provide an overview to attendees of the days schedule and also as a way to keep announcements up in the General Assembly zoom room.
https://docs.google.com/presentation/d/1OAsva8RzPzKkinxk-VUjeuLsgcJRGTVqSX-6rNB0jeY/edit?usp=sharing
Zoom Backgrounds for Volunteers
Please download and setup these Zoom backgrounds so students and other volunteers can identify you during the virtual college fair.
Social Media Information
- Facebook – https://www.facebook.com/showcasehbcu/
- Instagram – https://www.instagram.com/showcaseofhbcu/
- Twitter – https://twitter.com/showcaseofhbcu
- YouTube – https://www.youtube.com/user/showcasehbcu
Slack
- A slack workspace has been created for the volunteer team to communicate outside of the Zoom meetings. Please use this as a way to ask questions, share concerns, provide updates and resources before during and after the college fair.
- Please use the link below to join the Slack workspace.
https://join.slack.com/t/showcaseofhbcu/shared_invite/zt-xs2smo47-31y46B9jzwNAX_eS_q7VCw
College Fair Dates and Times
- Date:
- Saturday, November 19th
- Location:
- • Green Castle Baptist Church
• 4970 Murphy Ln, Louisville, KY 40241 - Time:
- Morning Session
- https://us02web.zoom.us/j/86429275753
- 9:15 a.m. — Zoom meeting begins
- 9:30 a.m. – 10:00 a.m. — Opening Session
10:00 am – 12:00 p.m. — College Sessions - Afternoon Session
- https://us02web.zoom.us/j/82058745438
- 1:00 p.m. – 1:30 p.m. — Opening Session
1:30 p.m. – 3:30 p.m. — College Sessions
VOLUNTEER ROLES
Volunteers will be needed to assist in each meeting in different capacities. Below you will find a list of different volunteer roles that we will need filled.
Registration
Cover one of two areas assigned for student and volunteer registration. Collect paperwork and make sure all students, guests, and volunteers are checked in. Collect post-test and evaluation forms. Follow up with incomplete registration entries.
Triage
Monitor the Zoom attendees entering and leaving meetings. Assign and re-locate attendees to the correct breakout room for their class or meeting. Remind chat support and presenters of the schedule, start the countdown timer for breakout rooms, provide technical assistance to presenter, and crowd control.
College Fair Support
Assist the representatives as needed. Monitor the chat in the breakout rooms, provide technical assistance to representative, and crowd control.
Please review this video to understand how volunteers will be using the Zoom platform in order to perform their duties.
Virtual College Fair Checklist
Get ready for the 2021 Showcase of HBCU Virtual College Fair.
College Fair Info & FAQ
During the event, be sure to share your experiences and any photos by posting to social media using the hashtag, #ShowcaseHBCU. This is a great way to share your experiences and what you enjoyed about the Virtual College Fair!
If you have questions, please refer to the Virtual College Fair FAQs.