College & Career Fair
2021 Showcase of HBCU Virtual College & Career Fair
Volunteer Team information
Zoom Meeting Structure & Room Breakdown
The Virtual College Fair will be conducted and presented as a series of virtual meetings across multiple breakout rooms.
The different meetings will function as different halls in a convention center. The different halls will contain different events (College Fair, Senior Seminar, Career Fair, and College Prep Classes).
| Zoom Meeting One - Main Hall | 1 Triage Volunteer |
|---|---|
|
General Assembly for introductions and overview |
2 volunteers
|
| Zoom Meeting Hall Two | 1 Triage Volunteer |
|---|---|
|
College Fair 10 universities – up to 2 breakout rooms per school |
10 volunteers total
|
|
Kentucky State Showcase University sponsor – 3 breakout rooms |
3 volunteers
|
| Zoom Meeting Hall Three | 1 Triage Volunteer |
|---|---|
|
Senior Seminar Two seniors will meet per time slot – 2 breakout rooms per session |
1 volunteer for the Senior Seminar
|
|
Pre-College Conference Classes – 4 breakout rooms |
5 volunteers
|
| Zoom Meeting Hall Four | 1 Triage Volunteer |
|---|---|
|
Career Fair – 2 breakout rooms |
2 volunteers
|
Zoom Meeting One – Main Hall
= = = = = =
– General Assembly for introductions and overview
Meeting Hall Two
= = = = = = = =
– College Fair
– – 10 universities
– Kentucky State rooms
Meeting Hall Three
= = = = = = = =
– Senior Seminar
– Pre-College Conference Classes
Meeting Hall Four
= = = = = =
– Career Fair
RESOURCES
Here you can find access to general College Fair information and Education First information
Zoom Backgrounds for Volunteers
Please download and setup these Zoom backgrounds so students and other volunteers can identify you during the virtual college fair.
Social Media Information
- Facebook – https://www.facebook.com/showcasehbcu/
- Instagram – https://www.instagram.com/showcaseofhbcu/
- Twitter – https://twitter.com/showcaseofhbcu
- YouTube – https://www.youtube.com/user/showcasehbcu
College Fair Dates and Times
- Date:
- Saturday, November 13th
or Sunday, November 14th - Place:
- Zoom On-Line [Zoom link to be added]
- Time:
- Saturday
- 9:30 a.m. – 10:00 a.m. — REGISTRATION & SETUP
10:00 am – 2:00 p.m. — The Virtual THE SHOWCASE OF HBCU - Sunday
- 12:30 p.m. – 1:00 p.m. — REGISTRATION & SETUP
1:00 p.m. – 5:00 p.m. — The Virtual THE SHOWCASE OF HBCU
VOLUNTEER ROLES
Volunteers will be needed to assist in each meeting in different capacities. Below you will find a list of different volunteer roles that we will need filled.
Registration
Cover one of two areas assigned for student and volunteer registration. Collect paperwork and make sure all students, guests, and volunteers are checked in. Collect post-test and evaluation forms. Assist with clean up.
Pre-College Conference Classes
serve as room attendants, making sure that presenters are present, assist the presenter as needed, provide technical assistance (or connect with convention center assistance), and crowd control.
Senior Seminar
Assist the representatives, manage time slots, make sure students have pre-registered, and make sure students portfolios are prepared.
Zoom Room Monitors
Monitor the Zoom attendees entering and leaving meetings. Monitor the chat in Zoom rooms, answer event questions, and crowd control.
Pre-Fair Preparation
serve as room attendants, making sure that presenters are present, assist the presenter as needed, provide technical assistance (or connect with convention center assistance), and crowd control.
Virtual College Fair Checklist
Get ready for the 2021 Showcase of HBCU Virtual College Fair.
College Fair Info & FAQ
During the event, be sure to share your experiences and any photos by posting to social media using the hashtag, #ShowcaseHBCU. This is a great way to share your experiences and what you enjoyed about the Virtual College Fair!
If you have questions, please refer to the Virtual College Fair FAQs.